Getting the Budget for Your School Website Redesign: Tips and Strategies for Success

school website redesign


A well-designed school website can impact enrollment, user experience, and sharing of the school’s story in ways that were never before possible.

Firstly, a website is often the first point of contact for prospective families seeking information about your school. A poorly designed website may turn them off or cause them to look elsewhere. Conversely, a clean and professional website can make an excellent first impression and encourage inquiries and applications.

Secondly, a well-designed website can improve user experience by making it easy to find information quickly. It should be intuitive to navigate and have clear calls-to-action that guide visitors towards important content such as admissions information or event calendars.

Finally, a school website can be essential for sharing your institution’s story with current and prospective families. You can create an engaging online presence that reflects your school’s values and mission by showcasing student accomplishments, faculty expertise, and community involvement.

Investing in a well-designed school website is critical for success in today’s competitive educational landscape. In the following sections, we’ll explore some tips and strategies for securing the budget needed to achieve this goal.

Conducting a Competitive Analysis

Before embarking on a school website redesign, conducting a competitive analysis is essential. This involves researching your competitors’ websites and understanding how they perform compared to your own.

Start by identifying your top three to five competitors and visiting their websites. Take note of their design elements, navigation structure, and content organization. Consider how easy it is to find key information such as admissions requirements, tuition fees, or faculty bios.

Next, evaluate the performance of these websites using tools like Google Analytics or SEMrush. Look at metrics such as traffic volume, bounce rate, and time spent on site. This will give you an idea of how engaged visitors are with the site and whether they find what they need.

Finally, ask yourself some key questions about each competitor’s website:

  • What are the strengths and weaknesses of their design?
  • How do they differentiate themselves from other schools?
  • What kind of content do they feature on their site?
  • Are there any innovative features that could be adapted for your website?

Conducting a thorough competitive analysis will give you valuable insights into what works (and doesn’t) in school website design. This will help you make informed decisions about the direction of your redesign project.

Calculating ROI of School Website

Measuring a school website redesign’s return on investment (ROI) can be tricky, but it’s essential for justifying the expense to stakeholders. Here are some practical ways to define and calculate ROI:

Increase in inquiries and applicants

A well-designed school website’s most tangible benefits are increased inquiries and applicants. By making it easy for prospective families to find information and apply online, you can streamline enrollment and attract more qualified candidates.

To calculate this ROI, track the number of inquiries and applications received before and after the website redesign. You should also consider factors like conversion rate (i.e., how many visitors become applicants) and cost per inquiry or application.

Saving time through email workflows and mass notifications

A well-designed school website can save staff time by automating email workflows and mass notifications tasks. For example, you might set up automated emails for new inquiries or use a notification system to alert parents about upcoming events.

To calculate this ROI, estimate how much time your staff spends on these tasks and compare it to how much time they’ll save with the new system. You should also consider any costs associated with implementing the software or service.

Improving retention through parent satisfaction

Finally, a well-designed school website can improve parent satisfaction by providing easy access to information about their child’s education. This can increase retention rates as parents feel more engaged with their child’s learning experience.

To calculate this ROI, survey parents before and after the website redesign to gauge their satisfaction levels. You might also track metrics like parent engagement with online resources or attendance at school events.

Considering these different factors when calculating ROI, you can make a compelling case for investing in a well-designed school website that delivers measurable benefits over time.

Overcoming Questions from Board Members and Business Managers

When proposing new initiatives or investments to board members and business managers, it’s common to encounter tough questions about the feasibility and impact of your proposal. Here are some common questions you might face, along with practical ways to answer them:

“What’s the ROI?”

Return on investment (ROI) is a key metric that board members and business managers will want to see before committing resources to your proposal. To answer this question, be prepared with data and projections demonstrating your initiative’s potential financial benefits.

For example, you might calculate how much money could be saved by implementing a new process or technology, or estimate how much revenue could be generated by launching a new product or service. Be sure to factor in any costs associated with the initiative as well.

“What’s the timeline?”

Another important consideration for board members and business managers is the timeline for your proposal. They’ll want to know when they can expect to see results, and whether there are any potential roadblocks or delays.

To answer this question, provide a clear timeline that outlines key milestones and deliverables. Be realistic about how long each phase of the initiative will take, and build in time for unexpected setbacks or challenges.

“What are the risks?”

No investment is without risk, so be prepared to address potential risks associated with your proposal. This might include financial risks (e.g., cost overruns), operational risks (e.g., implementation challenges), or external risks (e.g., changes in market conditions).

To answer this question, identify potential risks upfront and develop contingency plans for mitigating them. Be transparent about any uncertainties or unknowns, but also highlight steps you’re taking to minimize risk.

“How does this align with our strategic goals?”

Finally, board members and business managers will want assurance that your proposal aligns with the organization’s strategic goals. They’ll want to understand how your initiative fits into the bigger picture and contributes to overall success.

To answer this question, demonstrate how your proposal supports key strategic objectives such as growth, innovation, efficiency, or customer satisfaction. Use data and examples to show how your initiative complements other initiatives already underway within the organization.

Addressing these common questions head-on with concrete data-driven answers, you will gain credibility among board members while making an effective case for your proposals.


A well-designed school website can make a significant impact on the success of your institution. By providing easy access to information, streamlining processes and improving engagement with parents and students, you can achieve measurable benefits that justify the investment.

By taking a data-driven approach and involving stakeholders from across your institution in planning, you’ll be better positioned to create a website that meets your needs and delivers results. Remember to consider ROI from different angles, such as increased inquiries and applicants, time savings through automation, or improved parent satisfaction.

In conclusion, investing in a well-designed school website is an essential step towards achieving your strategic goals. By making it easy for prospective families to find information and apply online, automating tasks such as email workflows and mass notifications, and improving parent satisfaction by providing easy access to information about their child’s education – you will see positive outcomes over time.

If you’re embarking on a website redesign project soon – remember that planning is key! Take time to define your goals upfront so that all stakeholders are aligned. Be sure to involve everyone impacted by the new site in its development so that everyone has ownership of its success.

Good luck with your redesign project!

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